Core Values

Telephone Answering Company With High Service Standards

 

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Our 5 Step QA process ensures consistent, personalized, professional call quality for your callers.
 
  • 1) Service standard parameters are established during your onboarding process.
  • 2) Customer Service Representatives are trained on call handling protocols for your account before service begins.
  • 3) Routine service standard audits are conducted for the first 4 weeks on your account, to ensure that your call handling and our service standards are being met.
  • 4) After the first four weeks, random audits are conducted on your account for the duration of  your time with us, to ensure that all service requirements are continuously being met.   
  • 5) If it is determined that service requirements are not being met for your account, then CSR’s  are re-trained on how to properly handle calls on your behalf.  
 

Our 4 Personal Conduct Standards.

We have also established service standards to give our staff direction when confronted with a situation that is new and unusual. They consider these standards in sequence and devise the best solution to move forward. This allows us to provide you with an entire team of proactive agents to operate on your behalf.  The standards are:

  • 1) Safety first
  • 2) Sit in the customer’s chair
  • 3) Do the most you can do
  • 4) Communicate often and thoroughly

Service Standards Image

  • Safety First:

Safety is paramount for us; for both our agents and our callers.  Without the ability to ensure a healthy and alert staff, we would be unable to assist our callers to the best of our abilities.  The safety of our callers is also a number one priority.  Here are just a select few examples of the many calls that we receive every day, where urgency and safety first are musts for us:  

  1. One of our HVAC partners received a call from a client notifying us that their A/C unit had gone out, and that they had an infant in their home that was rapidly overheating. This required immediate escalation. 
  2. We received a call for an apartment complex, because a tenant had been locked out and was in danger. Acting quickly was imperative. 

Because we prepare our agents for these types of calls, and they have safety first at the forefront of their minds-clients can rest assured that their callers will receive responsive, immediate assistance.

  

  • Sit in the Customer’s Chair:
When a customer’s call rings up on their screen, we encourage our staff to mentally ask Scotty to “beam them up” to the customer’s office so they can sit in the receptionist’s chair. This way, their office is never closed, as we are vicariously in the office. It is amazing how this simple mental image allows for messages to be taken with accurate and thorough message delivery.
 

 

  • Do the Most You Can Do:

In the early days of the industry, a constant phrase used in training was: when in doubt, reach the customer with the message. Times and technology have changed, but the fundamental point still remains the same. When in doubt—reach out. Our agents are trained to do everything to help the caller and our customers. Too often, people look for shortcuts and do the least they can do—our agents strive to do the most that they can do to serve. 

 

  • Communicate Often and Thoroughly:

There were times when a message was delivered that only said, “Ask them to call me.” Clearly, the “meat” of the message was missing. From taking a thorough message, to returning the call to clarify a detail, to checking with the office to make sure that the “always on call” is still in place−our agents understand that it is a requirement of their job to bridge every potential communication gap that might exist to help our callers.  

 


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